3 ways to get involved

Join the Organizing Committee in a Skilled-Based Volunteering role! These roles are filled on an annual basis every September. See what’s available (link).
Active on campus and need something with lower commitment? Join our National Ambassador Program and win prizes by promoting our initiatives on campus. Contact studentoutreach@startproud.org to get involved.
More experienced professionals may consider applying to our Board of Directors. Please email the Chair of the Board directly.

Why Volunteer

Springboard your professional development by gaining valuable experience as part of a national non-profit in a functional area you are looking to grow your skills in. We are here to develop you, even if you have little experience.
Make an impact in our organization and the community we serve! We are growing and evolving very quickly, so there is lots of opportunity to make a difference.
Build your network with friendly and supportive LGBT students and professionals that are eager to support and mentor each other.

Application Due Dates

Recruitment for VP level positions will close on October 19th. Please apply through this Google Form.
Manager and Associate level positions will close on November 10th. Please apply through this Google Form.

I have had the privilege to work closely with corporate sponsors who are diversity champions as well as a cross-functional team of incredible people who are there to help me grow. Through various OOBS initiatives & team socials I have built great friendships and met many amazing career/life mentors. It's truly a rewarding experience and I would recommend any LGBTQ+ & Ally students seeking learning & leadership opportunities to apply and become a OOBS volunteer!

Amy Yu, Undergraduate CommerceAssociate Women's Events '16

My experience working with Out On Bay Street has been equally fun and rewarding. I attribute landing a competitive job out of business school directly to the network, skills and confidence I was able to gain through my involvement.

Tony Giannopolous, MBAVP Student Outreach '16, Associate Student Outreach '15

Taking on a leadership role within OOBS has allowed me to gain exposure to other functional groups within the organization. I became more self-aware of the skills and value that I brought to the table, and this in turn has allowed me to gain more insight into the direction I wanted to take in my own professional career. Together, we creatively find solutions to help give Canadian LGBTQ students the tools for success. If this is a cause you feel passionate about, I would strongly recommend volunteering with us!

Julian Liao, Masters Financial EconomicsVP Marketing '16, Toronto Initiatives Lead '15, Associate Marketing '14

Organizational Overview

8
Board of Directors, provide oversight and governance
4
Executives, keep our operations aligned with strategy and facilitate organizational collaboration
11
Vice Presidents, collaborate across functions and mentor their teams to success
11
Managers, take on cross-functional projects and sometimes leads associates

Take on a portfolio that has a larger scope and impact and requires a bit more commitment or experience to handle. You will also lead a small team to achieve larger goals. (Great for experienced students and young professionals)

40
Associates, focus on manageable but important pieces of a project (Great for Students)

Take on a portfolio under of of the VPs or Managers. This is a perfect role to start in the organization where you receive training and mentorship by more experienced volunteers.

Out On Bay Street Conference

This team produces the largest careers conference for LGBT post-secondary students in Canada. In 2008, this organization was founded solely to produce this conference that brings together over 40 sponsors and 400 attendees together for a 2-day conference every September.

Average Time Commitment

VP, Out On Bay Street Conference

80%

10-15 hr/week, frequent urgent requests

Associate, OOBS - Logistics

50%

5-10 hr/week, double hours in Aug/Sept

Associate, OOBS - Content

20%

0-5 hr/week, 15+ hr/week Aug/Sept

Associate, OOBS - Case Competition & Community Outreach Initiative

20%

0-5 hr/week, 10 hr/week in Sept

Associate, OOBS - Moot Court Competition

20%

0-5 hr/week

Associate, OOBS - Scholarship

20%

0-5 hr/week


Brief Descriptions

VP Conference

As the VP, Out On Bay Street Conference you are responsible for the successful planning and execution of Start Proud’s Flagship event. This conference is the annual focal point for the LGBT student community and our corporate sponsors. This is a high commitment position, but is also high-profile and a rewarding one. You will have support from your team and the rest of the organization but you are the one who is ultimately responsible for ensuring the success of the conference.

 Term: October 2017 – October 2018

Assistant VP Conference

As the Assistant Vice President of the Out On Bay Street Conference you serve in a general executive role for the Out On Bay Street Conference supporting the VP in any additional tasks that need to be done. This could include sourcing speakers and workshop topics with the Associate, Content or planning the events prior to the conference (Pre-conference recruitment event, Pre-conference workshop, Case Competition Webinar) This is a general role that is good for people who want to take on a larger role in the organization but aren’t ready to commit to the demands of a VP level position. Due to the conference wide visibility of the role it serves as a successor role to the VP should he or she be unable to fulfill the duties of the role.

Term: October 2017 – October 2018

Associate, Logistics

As Associate, Logistics you will be responsible for the planning and execution of all Out On Bay Street Conference work related to venue, hotel, volunteers, registration, A/V, and all other ad-hoc items. Your bread and butter are all the details that go into event planning.

Open positions: 1
Key Professional Skill Developed: Medium-scale event planning.
Applications Open on October 1st

Associate, Content Development

As Associate, Content Development your role is to develop the Out On Bay Street Conference program to ensure that it stays relevant and interesting to our student delegates. In this role you are also tasked with ensuring that the content is appropriately reflective of the needs of Business, Law, and Engineering/STEM students.

Open Positions: 1
Key Professional Skill Developed: Professional client communication, specifically with VIPs.
Applications Open on October 1st

Associate, Case Competition & Community Outreach

As Associate, Case Competition & Community Outreach you will be responsible for the successful development, planning and execution of the Case Competition and Community Outreach Initiative taking place during the Out On Bay Street Conference.

Open Positions: 1
Key Professional Skill Developed: Translating client needs into a business case study
Applications Open on October 1st

Associate, Moot Court Competition

As Associate, Moot Court Competition Content your role is to develop the Moot Court Competition for the Out On Bay Street Conference program in collaboration with our corporate sponsor for the event.

Open Positions: 1
Key Professional Skill Developed: Moot court planning in collaboration with law firms
Applications Open on October 1st

Associate, Student Scholarship

As Associate, Student Scholarship your role is to administer the Scholarship and Bursary for the Out On Bay Street Conference program in collaboration with our executive team. You will evaluate student applications to ensure money is distributed equitably based on need and other objectives of the bursary program.

Open Positions: 1
Key Professional Skill Developed: Moot court planning in collaboration with law firms
Applications Open on October 1st

Venture Out Conference

In March 2017, this team produced Canada’s first entrepreneurship/tech conference for LGBTQA+ post-secondary students. This highly entrepreneurial team’s brand new initiative was a hit, and are looking for new members who are highly driven and passionate about entrepreneurship and diversity in the workplace to continue the success!

Average Time Commitment

Chair, Venture Out Conference

80%

10-15 hr/week, 15+ hr/week Jan-March

Associate, Content & Programming

50%

5-10 hr/week

Associate, Logistics

50%

5-10 hr/week

Associate, Sponsorship

50%

5-10 hr/week

Associate, Student Outreach

50%

5-10 hr/week

Associate, Tech Special Projects

50%

5-10 hr/week

 


Brief Descriptions

Conference Chair

You work closely with the Executive, Marketing, Student Relations, Sponsorship, and Web teams to produce the Venture Out Conference. You will develop an operational plan and oversee all aspects of the conference including, logistics, competitions, special events, content, and communications. You will support your team of associates to be operationally effective, deliver on objectives and measure performance. You will also mentor the associates on your team so they have an opportunity to succeed and develop.

Open Positions: 1, Applicants with prior volunteer experience with the organization or strong experience preferred
Key Professional Skill Developed: Cross-functional leadership for a medium-scale event.

Associate, Content & Programming

You will be tasked with finding thoughtful and impactful speakers in the LGBTQ+ technology community and giving them a stage to tell their story.  The programming will range from fireside chats to workshops and everything in between.  Our goal is to advance the dialogue of the Canadian LGBTQ+ community by telling their stories.

Open positions: 1

Associate, Logistics

You will ensure that everything runs smoothly with the venue, registration, event staff, catering, volunteers, A/V, and other ad hoc items.  You will work closely with the rest of the Venture Out team to make our conference welcoming and accessible to our community.

Open Positions: 1

Associate, Sponsorship

You will help Venture Out continue by keeping the finances healthy.  This includes sourcing sponsorship leads, maintaining current sponsors and nurture newly joined sponsors, and garner support for the conference.

Open Positions: 1

Associate, Student Outreach

You will help connect with the student community, understand their needs, and welcome them to the Venture Out community.

Open Positions: 1

Associate, Tech Special Projects

You bring some expertise to the team in partnerships, sales, events, development, marketing, or some other area, but are comfortable and excited about working cross-functionally.  If ambiguity excites you more than it scares you, you might be a good fit for this role!

Open Positions: 2-3

Regional Initiatives

The organization was initially founded in Toronto but we have recently started expanding our initiatives to other cities in Canada. We are looking for highly entrepreneurial volunteers to lead the regional initiatives outside of Toronto. Initiatives within Toronto will require someone that is able to juggle many different events happening at one time as event planning will occasionally overlap.

Average Time Commitment

VP Toronto Initiatives

80%

10-15 hr

Vancouver/Montreal/Ottawa/Calgary Initiatives Lead

50%

5-10 hr/week

Associate, Vancouver/Montreal/Ottawa/Calgary Initiatives

20%

0-5 hr/week

Associate, Toronto Initiatives – Women’s Events, Law Events, Community Events

20%

0-5 hr/week


Brief Descriptions

VP Toronto Initiatives

As VP, Toronto Events you are responsible for the planning and successful execution of Start Proud’s Year-Round events. Including but not limited to Monthly Socials, Quarterly Women’s Events, and industry specific events, this works out to approximately 20 events per year that you will be responsible for planning.

Open Positions: 1
Key Professional Skill Developed: Project management of multiple small-scale events in parallel.

Vancouver/Montreal/Ottawa/Calgary Initiatives Lead

You will work closely with the VP of Regional Initiatives to develop a regional strategy for engaging LGBT postsecondary and graduate students in your city with our organization’s initiatives. This often means partnering with one of our 40+ corporate sponsors to execute either a speakers series event or a networking event. The VP of Regional Initiatives will connect you with internal marketing and graphics team, provide external sponsor introductions, as well as any other internal resources you require. You are someone that is comfortable with being entrepreneurial and a leader in rapidly changing conditions. Prior experience with community groups in the region is highly preferred.

Open positions: 4
Key Professional Skill Developed: Founding new events and initiatives in a city with no pre-existing framework.
Applications Open on October 1st

Associate, Vancouver/Montreal/Ottawa/Calgary Initiatives

You will help plan and execute events planned for the region. Examples of tasks could include looking for in-kind venue sponsorship, developing panel questions for an event, or managing marketing and communications for an event. Most likely all of the above! Prior experience with community groups in the region is highly preferred.

Open Positions: 8
Key Professional Skills Developed: Founding new events and initiatives in a city with no pre-existing framework.
Applications Open on October 1st

Associate, Toronto Events

As Associate, Toronto Events you are responsible for assisting the VP in planning and successfully executing on Start Proud’s Year-Round events. Including but not limited to Monthly Socials, Quarterly Women’s Events, and industry specific events, this works out to approximately 20 events per year that you will be involved in planning.

Open Positions: 3
Key Professional Skill Developed: Small-scale event planning.
Applications Open on October 1st

Leaders to be Proud of Awards

Leaders to be Proud of, founded in 2011, is a series of awards for very successful senior professionals in business that also happen to identify as LGBTQA, culminating in a high-profile private event attended by winners, past winners, and other members of the community to celebrate their professional successes and serve as inspirational role-models to LGBTQ students across Canada.

Average Time Commitment

VP, Leaders to be Proud of

80%

10-15 hr/week, frequent urgent requests

Associate, Logistics

50%

5-10 hr/week

Associate, Communications

20%

0-5 hr/week


Brief Descriptions

VP, Leaders To Be Proud Of

As the VP of the Leaders To Be Proud of Awards you are responsible for the successful planning and execution of Start Proud’s annual awards ceremony that recognizes leaders in the LGBTQ community.

 Term: October 2017-October 2018
Applications Open on October 1st

Associate, Logistics

You will coordinate all details of the awards reception, which is normally held in an upscale event hall. For an event of this calibre detail must be considered and we must be continuously seeking ways to make the evening a memorable one. You will work closely with the VP, Leaders To Be Proud Of and the presenting sponsor of the awards to ensure the event runs successfully.

Open positions: 1
Key Professional Skill Developed: Planning of a high-profile awards reception in Toronto
Applications Open on October 1st

Associate, Communications Coordinator

As the Associate for Leader To Be Proud Of Communications you will coordinate guest and VIP communications, which will include careful management of awards nominations, invitations, RSVPs, and professionally handling support requests from our guests. You will also support efforts in public relations and the recruitment of nominees.

Open Positions: 1
Key Professional Skill Developed: Professional & sensitive communications for a complex RSVP system for VIPs.
Applications Open on October 1st

Marketing

Our impact depends directly on how effective our Marketing team is at driving brand awareness through effective marketing campaigns for each initiative. Brand management and communications are important skills volunteers develop in this team. This is a team that collaborates significantly with other teams in the organization.

Average Time Commitment

VP, Marketing

100%

15-30 hr/week, frequent urgent requests

Assistant VP, Marketing

70%

10-15 hr/week, occasional urgent requests 

Creative Director

70%

10-15 hr/week, occasional urgent requests

Graphic Designer, Conference

50%

5-10 hr/week

Graphic Designer, Events

50%

5-10 hr/week

Manager, Content Development

70%

10-15 hr/week

Associate, Social Media

50%

5-10 hr/week

Associate, Newsletter

50%

5-10 hr/week

Associate, Public Relations

50%

5-10 hr/week

Manager, Student Outreach

70%

10-15 hr/week

Associate, STEM/Arts

30%

5 hr/week

Associate, Business

30%

5 hr/week

Associate, Graduate

30%

5 hr/week

Associate, Law

30%

5 hr/week

Manager, Out On Bay Street Conference Marketing

70%

10-15 hr/week

Manager, Venture Out Conference Marketing

70%

10-15 hr/week

Manager, Toronto Initiatives Marketing

70%

10-15 hr/week 

Associate, Toronto Initiatives Marketing

30%

5 hr/week

Manager, Regional Initiatives Marketing

70%

10-15 hr/week 


Brief Descriptions

VP, Marketing

As the VP of the Marketing department you work with the Executive Vice President to build awareness and a positive brand image of the organization both internally and externally. You will accomplish this by setting a clear marketing strategy and supporting your team to achieve that goal. Your portfolio includes the organization-wide brand and two conference micro-brands. While you will be able to draw assistance from your team, ultimate accountability rests on you for marketing all organization initiatives.

Open Positions: 1

Assistant VP, Marketing

As the Assistant Vice President, Marketing your role is to work with the VP to ensure the smooth operations of the department. This could include assisting Managers in developing marketing plans for their initiatives, helping the Creative Director develop brand guidelines, or drafting copy for a social media post. Due to the department wide visibility of the role it serves as a successor role to the VP should he or she be unable to fulfil the duties of the role.

Open Positions: 1, Applicants with prior volunteer experience with the organization or strong experience preferred
Applications open on October 1st

Creative Director

As Creative Director you lead a team of graphic designers to develop visual content for all Start Proud events and initiatives across Canada. You will be responsible for managing your teams timelines, ensuring that project expectations are met and ensuring that all branding requirements and style guide requirements are being followed. You will also work closely with the VP, Marketing to develop the Start Proud brand guidelines.

Open Positions: 1
Applications open on October 1st

Graphic Designer, Conference

You work with other members of the marketing team to create compelling images that will be used to promote Start Proud’s two conferences, Out On Bay Street and Venture Out, to students and professionals across Canada. You will be responsible for ensuring that the branding you create is in-line with the style guide as well as the brand requirements.

Open Positions: 1
Applications open on October 1st

Graphic Designer, Events

You will work with other members of the marketing team to create compelling images that will be used to promote Start Proud’s many events in Toronto and across Canada through our regional chapters. You will be responsible for ensuring that the branding you create is in-line with the style guide as well as the brand requirements.

Open Positions: 1
Applications open on October 1st

Manager, Content Development

As Manager, Content Development you are responsible for leading a team of associates who will execute on marketing plans established in collaboration with the event and conference marketing managers. You will manage the flow of information being communicated externally through our three core channels.

Open Positions: 1
Applications open on October 1st

Associate, Social Media

Twitter, Facebook, LinkedIn, and Instagram are your domain. As the Associate, Social Media, you will be responsible for managing all social media channels on behalf of Start Proud. This involves working with event marketing managers and event VPs to write copy according to the marketing plan for these events that drives attendances and increases awareness of our events and organization.

Open Positions: 1
Applications open on October 1st

Associate, Newsletter

As the Associate, Newsletter Campaigns, you will be responsible for managing all newsletter campaigns on behalf of Start Proud. This involves working with event marketing managers and event VPs to write copy according to the marketing plan to drive attendance and increases awareness of our events and organization to people already on our distribution lists while also growing our subscriber base.

Open Positions: 1
Applications open on October 1st

Associate, Public Relations

As the Associate, Public Relations you will work closely with the event VPs and the EVP to develop Start Proud’s Media strategy. This involves writing press releases for major events and working with organization spokespeople to develop talking points for press interviews.

Open Positions: 1
Applications open on October 1st

Manager, Student Outreach

As Manager, Student Outreach you are responsible for leading a team of associates that execute on our student marketing strategy. You will develop this strategies and resulting campaigns to expand Start Proud’s presence on campuses across Canada and drive event and conference attendance. You will accomplish this by working with marketing Managers to develop the collateral you require and supporting your team in delivery.

Open Positions: 1
Applications open on October 1st

Associate, STEM/Arts

As Associate, STEM & Art Programs you are responsible for our campus outreach strategy across Canada for STEM and Arts programs. To do this you will recruit and manage a team of campus ambassadors who will work on their campuses to market Start Proud to students.

Open Positions: 1
Key Professional Skill Developed: Design and management of visual brand with contract graphic designers.

Applications open on October 1st

Associate, Business

As Associate, Business Programs you are responsible for our campus outreach strategy across Canada. To do this you will recruit and manage a team of campus ambassadors who can work on their campuses to recruit students.

Open Positions: 1
Applications open on October 1st

Associate, Graduate

As Associate, Graduate Programs you are responsible for our campus outreach strategy across Canada. To do this you will recruit and manage a team of campus ambassadors who can work on their campuses to recruit students.

Open Positions: 1
Applications open on October 1st

Associate, Law

As Associate, Law Programs you are responsible for our campus outreach strategy across Canada. To do this you will recruit and manage a team of campus ambassadors who can work on their campuses to recruit students.

Open Positions: 1
Applications open on October 1st

Manager, Out On Bay Street Conference Marketing

As Manager, Out On Bay Street Conference Marketing you are responsible for developing a marketing strategy that will sell conference tickets and develop brand recognition of the conference in the student and business community.

Open Positions: 1
Applications open on October 1st

Manager, Venture Out Conference Marketing

Open Positions: 1
Key Professional Skill Developed: Design and management of visual brand with contract graphic designers.

Applications open on October 1st, more information to come

Manager, Toronto Initiatives Marketing

As Manager, Toronto Initiatives Marketing you are responsible for developing a marketing strategy that will bring LGBTQ studnets and young professionals to our monthly initiatives.

Open Positions: 1
Applications open on October 1st

Manager, Regional Initiatives Marketing

As Manager, Regional Initiatives Marketing you are responsible for assisting regional chairs and their marketing teams in developing marketing plans for their events. This will encompass approximately three events per city for a total of sixteen events throughout the year. Your primary role is to serve as a conduit between Toronto based marketing teams and the regional teams.

Open Positions: 1
Applications open on October 1st

Associate, Data Analytics

As the Associate, Data Analytics you will work with the VP Marketing and other organization executives to develop our data and analytics strategy across the organization. This will involve developing an outreach strategy to collect demographic information on who attends our events and conferences to better understand what our niche is within LGBTQ space.

Open Positions: 1
Applications open on October 1st, more information to come

Sponsorship

Our ability to fund our initiatives and continue operations is based mostly on sponsorship. Client relations, sales, and negotiation are all important skills volunteers develop in this team. This is a team that collaborates significantly with other teams in the organization.

Average Time Commitment

VP, Sponsorship

100%

15-30 hr/week, frequent urgent requests

Sponsorship Operations & Community Relationship Lead

50%

10-15 hr/week, frequent urgent requests

Relationship Manager

50%

10-15 hr/week

Venture Out Conference Sponsorship Lead

50%

10-15 hr/week, 15+ hr/week Feb/Mar

Out On Bay Street Conference Sponsorship Lead

50%

10-15 hr/week, 15+ hr/week Aug/Sept

Relationship Manager, In-Kind Sponsorships

20%

0-5 hr/week, 10 hr/week in Aug/Sept


Brief Descriptions

VP, Sponsorship

You work closely with the executive team to determine the sponsorship goals for the organization. In addition to renewing and maintaining current sponsorship partnerships you will actively work to identify new areas of expansion for the organizations.

Open Positions: 1, Applicants with prior volunteer experience with the organization or strong experience preferred

Sponsorship Operations & Community Relationship Lead

As Sponsorship Operations & Community Partner Manager you are responsible for assisting the VP Sponsorship and the Relationship Managers with logistical issues needed to execute on our sponsorship agreements as major events approach. Additionally, you will be responsible for managing relationships with our community partners on behalf of the organization.

Open positions: 1
Applications open on October 1st

Relationship Manager, Out On Bay Street Conference

As a Relationship Manager, Out On Bay Street Conference you are responsible for maintaining legacy client relationship, finding ways to upsell sponsors on mutually beneficial sponsorship opportunities, and working to bring in new sponsors into the organizations.

Open Positions: 6
Applications open on October 1st

Venture Out Conference Sponsorship Lead

You will develop a strategy to maintain current relationships and enroll new the founding sponsors for Venture Out. some relationships have already been made. You will work closely with the event planning team to determine the financial objectives of the conference. You will have the ability to source sponsorship within the startup community. Prior experience with the entrepreneurial community is an asset.

Open Positions: 1
Key Professional Skill Developed: Design and implementation of business processes to streamline operations between sponsorship and the other teams in the organization.
Applications open on October 1st, more information to come

Manager, Out On Bay Street Conference Sponsorship

As the Manager, Out On Bay Street Conference Sponsorship you will lead a team of Relationship Managers who handle approximately 40 corporate sponsor relationships for the Out On Bay Street Conference.

Open Positions: 1
Applications open on October 1st

Relationship Manager, In-Kind Sponsorships

You will ensure we retain sponsorship for the largest careers conference for LGBT students in Canada. You will track financial objectives, provide timely and professional communications, and negotiate sponsorship deals to ensure our sponsors get the maximum value possible as it relates to their diversity strategy while still allowing us to run our conference. *Each associate takes on a different portfolio of sponsors based on industry.

Open Positions: 4
Key Professional Skill Developed: Sales and relationship management with sponsors.
Applications open on October 1st, more information to come

Web

The demands on our web capability have been increasing as we must serve distinctive user types to ensure that our strategic goals are met for sponsors, students, general audiences, and volunteers. This team helps us stay on top of technology changes and develops solutions for unmet needs of our complex user base.

Average Time Commitment

VP, Web

60%

10-15 hr/week, frequent urgent requests

Associate, Web – Conference Websites, Main Site

20%

0-5 hr/week


Brief Descriptions

VP, Web & IT

As the VP of the Web & IT department you ensure that our technology infrastructure is able to meet the needs of a growing organization. In addition to overseeing a team of volunteers who manage ongoing website and IT needs you will work with Executives and Vice Presidents to predict future organizational needs and develop a strategy and plan accordingly.

Open Positions: 1,  Applicants with prior volunteer experience with the organization or strong experience preferred
Applications open on October 1st

Manager, Website Change Management

As the Manager, Website Change Management you will oversee a team of associates to implement website changes for the four Start Proud websites. Your role will involve working with VPs to translate their needs into an actionable work schedule for your associates to execute on. You will be responsible for compliance the Change Management policy to ensure the websites continue to have a unified look and feel.

Open positions: 1
Applications open on October 1st

Associate, Conference Websites

As the Associate, Conference Websites you are responsible for processing change requests from the businesses for our two main conferences, Venture Out and Out On Bay Street. You will have an eye for design and the user experiences and interfaces of the websites to ensure they are useful and productive at achieving their goal.

Open positions: 1
Applications open on October 1st

Associate, Start Proud Websites

As the Associate, Start Proud Websites you are responsible for processing change requests from the businesses for our two main Start Proud websites. You will have an eye for design and the user experiences and interfaces of the websites to ensure they are useful and productive at achieving their goal.

Open positions: 1
Applications open on October 1st

Solutions Developer

As a solutions developer, you will work closely with the VP of Web & IT to our technology infrastructure is able to meet the needs of a growing organization. You will need to implement software solutions to automate various processes within the organization. When presented with problems that our team is facing, we must engineer a solution to enable the team to execute to their fullest extent.

Open positions: 1
Applications open on October 1st

Executives

Average Time Commitment

President

100%

15-30+ hr/week, frequent urgent requests

Executive VP

100%

15-30+ hr/week, frequent urgent requests 

Corporate Secretary

20%

0-5 hr/week, occasional urgent requests


Brief Descriptions

President

Reporting directly to the board of directions, you are accountable for all initiatives of the organization and, as needed, be the public face of the organization. To do that you need a very good understanding of all the initiatives and stakeholders of Out On Bay Street and how they fit together to achieve our mission. You focus equally on running a smooth organization internally while having an eye on the future performance of the organization. While ensuring stable operations of core initiatives you will find new ways to expand the organization’s reach and impact. You will continually find ways to increase operational effectiveness and mentor the team to become the leaders of the organization.

Open Positions: 1, Applicants with prior volunteer experience as Executive VP, VP Marketing or VP Sponsorship with the organization preferred.
Key Professional Skill Developed: Lead the strategy and operational plan for a national non-profit that is run by a cross-functional volunteer team.

Executive Vice-President

You are the engine that keeps the organization running, operations are your primary focus. Implementing business processes, facilitating cross-functional communication, and creative problem solving are your bread-and-butter. You keep a pulse on the organization, anticipating risks to ensure we always deliver professional and high quality initiatives. You will continually find ways to increase operational effectiveness and mentor the team to become the leaders of the organization. Due to the highly critical and cross-functional nature of this role, this may serve as a potential successor to the President.

Open Positions: 1, Applicants with prior volunteer experience with the organization preferred.
Key Professional Skill Developed: Project management and operations of 8 cross-functional teams delivering events and other initiatives.

Corporate Secretary

You operate mostly on board level governance of the organization; taking meeting minutes and setting up board and membership meetings. The ideal candidate will have a legal background that will allow you to provide support and advice to the executive team on relevant matters. There will be opportunities to take on special projects as needed.

Open positions: 1
Key Professional Skill Developed: National non-profit board governance and operations.

As the Corporate Secretary, you are responsible for the efficient administration of the organization, ensuring compliance with regulatory requirements and assisting in implementing decisions made by the Board. You are also the acting executive decision-maker in the absence of the President and Executive Vice President according to agreed guidelines and policies.

Core Responsibilities

  • Organize and schedule internal and external meetings for volunteers of the Organization;
  • Word-process various documents and electronic information such as the Minutes of the Board of Director’s and Quarterly Management Meetings
  • Interpret legal issues and concerns, and then implement actions according to administrative policies and procedures
  • Research and investigate information to enable strategic decision-making by others
  • Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies
  • Help organize internal training and team building events
  • Organize the Annual General Meeting with the Board of Directors

 Commitment

  • ~5 hours per week.
  • Mandatory attendance at monthly and quarterly management meetings
  • Mandatory attendance at Board of Director Meetings
  • Recommended attendance at Start Proud events and initiatives throughout the year.

 Reports to

  • President
  • Chairman of the Board of Directors

 Term: October 2017- XXX 2018

Finance Associate

Working under the direct supervision of the Corporate Treasurer, you will assist with all the finance and
accounting functions needed to run a national non-profit. Applications should have a strong interest in
staying with the organization for multiple years.

Open positions: 1

Core Responsibilities

  • Assist in maintaining appropriate documentation and records of all financial
    aspects of the organization
  • Process accounts receivable and revenues, bank deposits and bank reconciliation
  • Prepare journals and perform general ledger functions
  • Review and approve disbursement claims
  • Assist with budget preparation and submission of special grant applications
  • Assist with preparation of lead sheets, schedules, and necessary documentation
    for the Auditor
  • Disburse bursary applications as provided by relevant executive
  • Design and enforce expense claims & invoicing processes
  • Advanced competency in preparing financial reports, and QuickBooks experience

Commitment

  •  ~5-10 hours per week
  • Mandatory attendance at quarterly management meetings
  • Mandatory attendance at Start Proud events and initiatives throughout the year.

Reports to

 Corporate Treasurer

Term
October 2017-October 2018